The Lodge at Geneva | Wedding FAQs

Deposit | Wedding Payments

When is our next deposit due? The Deposit schedule is listed on page 2 of your contract, please reference for your next deposit due date.
How do we make a deposit? Call our front desk at 440-466-7100, ext. 0 to make all wedding deposits. You will need to reference which wedding you are with so that we can locate your account. The agent does not have access to your deposits, so please be prepared with the amount due that you wish to pay.
Will The Lodge remind me when my deposits are due? The Lodge does not send deposit reminders.
When is our final payment due? Final payment is due 10 days prior to your wedding date. Once you provide us your final counts, we will then generate an invoice with the balance due.
Can I write a check for the final payment? Final Payments need to be made via credit card, cash or certified check. We require 30 days for checks to clear the bank and with final payment due 10 days prior, this does not allow enough time for the check to clear. Personal checks will be accepted for all other deposits.
What if our final counts are less than the estimated invoice we received with the contract? It is okay if the final counts are less than the original agreed as long as you are still meeting your food and beverage minimum listed on your contract.

Fire Terrace at The Lodge at Geneva_Ohio

Ceremony | Gazebo

Where is our back-up for the ceremony in case of inclement weather? The reception room is the back-up room for all receptions unless otherwise noted on your contract.
Does The Lodge provide the chairs for the ceremony? Yes, white padded chairs are included with your package and gazebo rental.
Is there power at the Gazebo? Yes.
Does The Loge allow aisle runners? Due to windy conditions and liability, The Lodge strongly advises against using aisle runners. We cannot allow any items to be placed on the runners to hold them down.
When do we need to make our decision about utilizing the back-up space for the ceremony? The decision must be made by 12:00pm for an afternoon ceremony or 8:00am for a morning ceremony the day of the wedding.
Can we do a sand ceremony? Yes. We will provide a high top table and linen for this. You will need to supply the sand ceremony supplies.
Will The Lodge place the sand ceremony items at the Gazebo? Yes, we can place the items on the table and have them ready for the ceremony.
Are flower petals, bird see, sparklers, or sky lanterns allowed? Real flower petals are allowed. Fake flower petals, bird seed, rice, confetti, sparklers and sky lanterns are not permitted on the grounds.
What do we do for ceremony music? We recommend that you book a package with your DJ that includes the ceremony music.
Does The Lodge allow live music for the ceremony? Yes, string quartet, harpist, etc. are permitted.
Who will provide the microphone for the officiant? We recommend your DJ supply the microphone for the officiant, as they can control the volume as needed during your ceremony. Sound quality is also usually better.
What are your recommendations if it is raining and we cannot go outside for pictures? The fireplace in the lobby, pre-function hallway by the windows and in the ballroom (reception room), and/or your guestroom or cottage make great options.
What is acceptable to use to hang items in the Gazebo? You may bring and use only plastic ties, zip ties, command hooks or strips, or blue painters tape on the Gazebo. No tape, nails, tacks or balloons not weighted down, or securely fastened.

Rehearsal | Dinner

Can we do a rehearsal the night before? A mutually convenient rehearsal time will be scheduled based on availability the night before.
Can we host our rehearsal dinner at The Lodge? Yes, we can host your rehearsal dinner as long as there is a function space available at time of booking.
When should we book our rehearsal dinner with you? We recommend booking as soon as you know you would like to host it here on site. Private Function Space is limited.
What is the cost for the rehearsal dinner? Function room rental ranges from $100.00-$200.00 + tax, unless contract states otherwise and includes: room, table, chairs, linen-less tables and simple centerpieces and white or black linen napkins. Floor Length Linen and Food & Beverage are not included.
What menu options does The Lodge offer for rehearsal dinners? We have a separate rehearsal dinner menu that we can email you with pricing and selections. Ask your Sales Manager today!

Room Block | Overnight Guestrooms

When will guestrooms be ready for booking? When guestrooms are ready and available for booking by your guests you will receive detailed reservation instructions with your groups specific code that will unlock your specific block of rooms and contracted rates. If the wedding is more than a year away, guestrooms will not be available for booking until one year prior to your wedding date.
How do I add more rooms to my block? Contact your sales manager and they can check availability and see if rooms are available for adding.
Can you tell me who has made a reservation under my wedding block? Yes, at your request, we can print out a list of all guests that have reserved under the block. This will be especially helpful for welcome bags. The listing would not include anyone that may have booked outside the block.
Do we get a complimentary Honeymoon Suite with our Package? If you have booked our Ballroom, ordered a package and met the food and beverage minimum(s), then yes! you will receive a complimentary honeymoon suite on the night of your wedding.
How do we reserve the Honeymoon Suite? Your sales manager will make this reservation for you and add on the night before if it was requested at time of contract. It can be added later if it is available the night before.
We want to reserve the Honeymoon Suite the night before to utilize as a Dressing Room, how do we do that? We highly recommend doing this. If you requested this at time of contract, then your Sales Manager will create the Honeymoon Suite reservation for two nights. You will need to confirm the night before your wedding with a credit card prior to arrival as it is not offered as complimentary. You can confirm at your final details appointment.
When do we need to confirm the Honeymoon Suite for the night before the wedding? You can confirm your room with the first night stay + taxes and fees deposit at your final details appointment (6-8) weeks prior to your wedding date.

Vendors | Vendor Set-Up

What outside Vendors can we use? A preferred vendor list can be found online here! However, you may book with whomever you would like. All vendors must bring their own equipment and confirm their set-up times prior to the wedding date. All vendors must carry their own vendor liability insurance. Due to limited space, we cannot guarantee storage of any equipment before or after your wedding reception.
Should we include our Vendors in the final count? Yes, it is tradition to feed your vendors.
Where will our vendors eat their dinner? Traditionally, you would set a spot for vendors at one of your guest tables.
When do our vendors need to breakdown their items and remove them from The Ballroom? All Vendors must teardown at the close of the reception.
Can The Lodge store items for later pick-up by Vendors? All Vendor items needs to be removed the night of the wedding. For example, backdrops and photo booths, etc..

Reception | Dinner and Bar

Do you provide a wedding planner or event coordinator? No, The Lodge does not provide a wedding planner or coordinator. Our team will be here the day of the wedding to line everyone up for the ceremony. Our banquet staff will take over for the reception following the lead of the DJ/Band for remaining events.
When will we have access to the ballroom? You will have access to the gazebo & ballroom at 1pm on the day of the wedding, unless otherwise stated in your contract.
Does our package come with a Champagne Toast? Yes, all of our packages include a Champagne Toast.
We want to book a function room as a dressing room. How do I do that? And, how much does it cost? Check with your sales manager for function space availability. The cost ranges from $100.00-$200.00 + tax.
When will we need to schedule our final details appointment? The appointment should be scheduled six to eight weeks prior to your wedding date.
Does The Lodge offer vegetarian/vegan options? Yes, we will accommodate these guests with a special meal option such as: Vegetable Wellington and Potato Gnocchi.
Does The Lodge offer Children’s Options and how much are they? Yes, The Lodge offers children’s meal options for children 10 years old or younger. ($20++)
When are our guaranteed Counts due? We will need guaranteed guest counts 10 days prior to the event. The exact date is listed on page 2 of your contract. If you are doing plated meals; selections we will need a breakdown of your RSVP’s – how many chicken, beef, etc.. You can increase or decrease the guaranteed count, by 10%, 3 days prior to your event. Again, the specific date is listed on your contract.
Can we include any liquor from the Premium Bar for an additional cost? You must upgrade to the Premium Bar to receive any of the liquors from the Premium Bar.
What linens are included with our wedding package? White chair covers, white or black linen napkins and a white or black floor length table linen are included. We also provide all of your resource table linen (guestbook table, DJ Table, etc.). The resource tables would be floor length linen or skirted.
Can The Lodge supply our centerpieces? We will include a mirror tile and (2) votive candles as a centerpiece enhancement. This can be added at the final details appointment. Other centerpiece items are the responsibility of the bride and groom.
Does The Lodge supply a cake knife and server? Yes, we can supply if you do not have one or do not plan to purchase one. This can be added at the final details appointment.
Does The Lodge supply table numbers and stands? Yes, we can provide your table numbers and stands.
Does The Lodge have a cake cutting fee? No, we do not charge for the cutting of the cake, it is included in the package. We can cut and serve the cake or cut the cake and place it on the cake table for your guests to enjoy at their leisure. *Please be sure your cake vendor supplies you with a cake topper box if you plan to keep your cake top for your one year anniversary celebration!
When do we drop off our items for the wedding: place cards, guest book, favors etc.? All wedding items can be stored and dropped off the night before the wedding.
When do we need to pick up our wedding items? All wedding items should be picked up the following morning. Don’t forget the cake topper if you are planning to save for your one year anniversary. We are not responsible for forgotten items.
Can we do welcome bags for our overnight guests? Yes, these should be dropped off to our front desk prior to the first guest’s arrival. These will be passed out at check-in. Please, have them boxed and labeled with your wedding name and instructions. Should they be one per person or one per guestroom?
Do you provide or have any up lighting? Yes, we do. The charge is $200.00 ++ for (12) up-lights.
Can we bring in plate chargers and linen? Yes, you can bring them in. These must be dropped off the night before the wedding for setting purposes. We do have Gold Plate Charges that can be rented for $.50 each.
Can you store our cake/cupcakes in your refrigerator? Confirm with your sales manager as space is limited. You will need to designate someone to put the cake/cupcakes on the table.
Can we order any specialty beer, wine, liquor that is not listed on the menu? Yes, at an additional cost. Confirm pricing with your sales manager.
Can we serve a signature cocktail at the reception? Yes, as long as the drink ingredients are available on your bar package.
Do you have any high top (cocktail tables)? Yes, we have 30” Cocktail Rounds that can be used as needed (near the bar, sand ceremony, welcome table, etc.).
What is acceptable to use to hang items in The Ballroom? Commands hooks and strips, and blue painters tape. If hanging form the ceiling we have magnets that can be used on the grid tiles. No tape, tacks, nails permitted.